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Drive for Education: Unlimited Bookbag for the 21st Century


Reposted from the Google for Education blog; p

In a little over two years, Drive has become the cloud storage and sharing solution for more than 190 million people worldwide who use it regularly at home, work and school. For many of the 30 million students and educators using Google Apps for Education, Drive has even replaced their bookbags. Why lug around piles of paper or overstuffed binders when every type of document or file can be retrieved from the nearest Chromebook, tablet, smartphone or browser?

Earlier this year, we introduced Drive for Work—a premium version of Google Apps for Work—and now we’re bringing that same power to schools. Today we’re announcing Drive for Education, an infinitely large, ultra-secure and entirely free bookbag for the 21st century.

Drive for Education will be available to all Google Apps for Education customers at no charge and will include:

  • Unlimited storage: No more worrying about how much space you have left or about which user needs more gigabytes. Drive for Education supports individual files up to 5TB in size and will be available in coming weeks.
  • Vault: Google Apps Vault, our solution for search and discovery for compliance needs, will be coming free to all Apps for Education users by the end of the year.
  • Enhanced Auditing: Reporting and auditing tools and an Audit API easily let you see the activity of a file, are also on the way.

All of this comes with the same world-class security that protects all Drive users. Every file uploaded to Google Drive is encrypted, not only from your device to Google and in transit between Google data centers, but also at rest on Google servers. As always, the data that schools and students put into our systems is theirs. Classroom, which recently launched to Google Apps for Education users, makes using Drive in school even better by automatically organizing all Classroom assignments into Drive folders. And Google Apps for Education remains free to nonprofit educational institutions with no ads or ads-related scanning.

We want educators and students who use Google Apps for Education to be able to focus on the learning experience—not the technology that supports it. With Drive for Education, users can put an end to worries about storage limits and more easily maintain a safe, effective and compliant learning environment.

Statement on “Shellshock” Security Vulnerability


A critical security vulnerability, nicknamed “Shellshock,” appeared in the news this week.

Shellshock is a bug within Bash, a free piece of software found in a majority of servers, routers, computers and other items connecting to the internet. This Bash bug can potentially be leveraged to take control of a machine or device.

The Office of Information Technology’s server and security configurations have blocked scans this week from people outside the University attempting to exploit the Shellshock bug on Boise State systems. Our Information Security Services department is actively monitoring these exploit attempts, and working with technologists across campus to ensure updates and patches are applied to mitigate system vulnerabilities.

If you have questions or want more information about Shellshock, contact the Office of Information Technology at


Simplified Sharing Experience in Google Drive


Google has launched a new way to quickly share Docs and other files in Google Drive. You can now get a “shareable link” to your file with just one click.

To access this feature, click the blue “Share” button from within a Doc (or select a file/folder in Drive and click the person icon). The sharing window will pop up and “Get shareable link” will appear in the upper-right corner.

Image: Get shareable link

When you click “Get shareable link,” the link to the Doc is copied to your clipboard, making it ready to quickly paste in an email.

The permissions of the Doc change so that anyone in your particular Boise State domain (either for faculty/staff or for students) who has the link can view the document.  If you’d like for them to have more authority, select either the “can edit” or “can comment” options from the dropdown.

Image: Simplified sharing in Google Drive

As always, if you want to designate specific permissions to certain people, add their name or email address to the People field.

You can read more about this new sharing feature on Google’s blog.

For more details about sharing in Google Drive, please contact the Office of Information Technology Help Desk at 208.426.4357 (HELP), or email

Why You Should Use Two-Step iCloud Verification


Apple urges iCloud users to turn on two-factor authentication to help protect your data.

Two-factor authentication (also known as “two-step verification”) verifies your attempt to access your iCloud account with a simple one-time login code sent to your phone:

iCloud 2-Step Verification

So, even if someone discovered your iCloud/Apple ID password, that’s still not enough information to maliciously access your account.

Read more about two-step authentication for Apple iCloud on our Information Security Services site.

Max’s Minute: Information Security

Max's Minute Information Security

Max Davis-Johnson, Associate VP and CIO, takes security of your data seriously. In this edition of Max’s Minute, Max discusses information security prevention, detection, awareness, policy and education. He also provides a couple of tips of things you can do to protect yourself on your own computer.

Public and private comments are welcomed and encouraged. Please comment on the blog posts or email

Max’s Minute: Welcome to Fall 2014

Max Davis Johnson

The Office of Information Technology is offering new services for the Fall 2014 semester, including free Microsoft Office for Boise State students, Student Success Dashboards, enhancements to our High Performance Computing Cluster for researchers, and updating over 500 public computers to Windows 8.

Max discusses these new services, and addresses upcoming plans for the OIT to expand cloud services and focus on security:

Public and private comments are welcomed and encouraged. Please comment on the blog posts or email

Name Changes for Video Services at Boise State

Video at Boise State

This summer, the Office of Information Technology made some changes that we hope will make it easier for you to take advantage of video creation and publishing tools and services offered by OIT.

Overview of the Changes

  • TechSmith is rebranding the name “Camtasia Relay” to “TechSmith Relay.”
  • We will now collectively refer to all technologies used to store and stream video at Boise State as the “Boise State Video Service.”
  • Default TechSmith Relay Profile name change from “Kaltura” to “Boise State.”
  • We created the Video at Boise State website as the single-source for information about video creation tools and services offered by OIT.

Details of the Changes

Name Change: Camtasia Relay to TechSmith Relay

Last spring, TechSmith, the company that makes Camtasia Relay, began a rebranding of the name “Camtasia Relay” to “TechSmith Relay.” This name change applies to both the TechSmith Relay screen recording software and the Relay profiles used to upload videos to the Boise State Video Service, our locally-managed video storage and streaming service (see info below).

In OIT, we’re trying to use “TechSmith Relay” to describe the software and profiles. However, you will read “TechSmith Relay” in some menus and websites and “Camtasia Relay” in others. The important thing to know is that these are the same and that the software and profiles work the same as they did before the name change.

Boise State Video Service

Boise State utilizes many technologies to store and stream locally-managed video content. In order to simplify discussions around campus, we will now collectively call these various technologies the “Boise State Video Service.” This change means we will not have to change the name of video services every time we change a particular technology that supports that service.

Name Change for Default Relay Profiles

To correspond with the “Boise State Video Service,” we are changing the name of the default Relay Profile from “Kaltura” and “Kaltura add captions” to “Boise State” and “Boise State add captions.” This change means that if you want to upload videos to the locally-managed storage and streaming service, you simply select the “Boise State” or “Boise State add captions” Relay profile. The profile behaves in exactly the same way as before the name change. You can read descriptions of of the default Relay profiles work (and captioning) here.

Video at Boise State Website

This summer, OIT consolidated information about our video services on the new Video at Boise State website.

Need Assistance?

Boise State OIT offers training on Camtasia Studio and Camtasia for Mac and how these work with TechSmith Relay.

The TechSmith website provides awesome tutorials on many features and how to use Camtasia Studio and Camtasia for Mac.

You can also contact the Help Desk at 208-426-4357 (HELP), or chat online.

Update Your BroncoPrint Wireless Printing Software

This Summer, the Office of Information Technology upgraded BroncoPrint software to improve wireless printing on campus.

If you have BroncoPrint installed on your laptop, you will need to remove it and install the latest version in order to continue printing to BroncoPrint printers from your own machine.

Download the current version of the BroncoPrint wireless printing software from our website.

If you’ve never used BroncoPrint, you can visit the Office of Information Technology website to learn more. Students get $15.00 in printing credit each semester! That’s up to 300 pages printed for free!

For help removing or installing BroncoPrint, or if you have questions about wireless printing on campus, please contact the Office of Information Technology Help Desk at (208) 426-4357 or

You can also take your laptop to any of our Zones for assistance with BroncoPrint.  Find a Zone location here.

Microsoft Office for Students for FREE

Microsoft Office for Free

Boise State University’s Office of Information Technology is excited to offer Microsoft Office to students for free.

Beginning  July 28, 2014, students can download Microsoft Office software for free through the Student Advantage Microsoft Office 365 ProPlus program.

To be eligible, students must be actively enrolled (enrolled and registered for classes) at Boise State.

Visit the Microsoft Office for students page for details, limitations and instructions to download Microsoft Office.

Mac users: Some Mac users have issues validating the license key. If you have issues, contact the Help Desk for assistance.

For more information, or if you would like assistance downloading and installing Microsoft Office for students, contact the Help Desk at 208-426-4357 (HELP), or chat with us.

Lab, Kiosk, and Classroom Computers Being Upgraded to Windows 8.1


The Office of Information Technology Help Desk is hard at work upgrading lab, kiosk, and classroom computers to Microsoft Windows 8.1!

As with previous operating system upgrades, there are a few notable changes in Windows 8.1.

First, the Start Menu has been replaced by a user interface. This means that when you click on the Windows icon (formerly known as the Start button), instead of seeing this:

Image: Windows 7 Start Menu

You will see this:

Image: Windows 8.1 User Interface

The interface has “tiles” for programs, instead of a list.  Simply click on a tile to open an application. To access programs not listed here, click the small down arrow at the bottom of the screen. The All Applications menu will appear.

Second, the user interface also means that it will look a little different when you want to log off. To log off of a Windows 8.1 computer, look for the Logoff tile:

Image: Logoff Tile

On Boise State lab, kiosk, and classroom computers, we’ve placed a shortcut to log off right on the desktop. Double-click the desktop shortcut to log off or click the Windows icon at bottom-right and select the Logoff tile from the new user interface.

You can read answers to frequently asked Windows 8.1 questions by visiting

For general information about Windows 8.1, please visit Microsoft’s website.

Note: OIT-supported classrooms in the Engineering and Micron Engineering Buildings will still use Windows 7.

If you need further assistance or have questions about this upgrade, please contact the OIT Help Desk at or 208-426-4357 (HELP).