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PeopleSoft Downtime and Upcoming Time Entry Deadlines


At the end of the month, the PeopleSoft Human Resources (HR) system will be enhanced to add new features, improve the user interface and streamline business processes. This will impact you in the following ways:

  • All PeopleSoft systems will be down beginning at 5:00 pm on Friday, February 27. The systems will be available again on Monday, March 2.
  • Time Reporting in PeopleSoft is currently unavailable for the pay period 2/15 through 2/28. Time entry for this pay period must be completed between Monday, March 2 and Tuesday, March 3 at 10:00 am.

Note: If you try to access Time Reporting in PeopleSoft before March 2, you will see the following message:


Image: Time and Labor links are not available

Improvements and changes are being made to the HR system, including automating the student hiring process and simplifying payroll and time and labor processes. Specifically, these changes affect employees who enter overtime, employees who have multiple jobs, work study students, time approvers, and supervisors.

If you have questions about this downtime or would like more information about the enhancements, please visit the PeopleSoft Renovation Project website or contact

Write Some Code, Earn Some Cash: It’s Time for Bronco Appathon 4!

Bronco Appathon 4

The 4th Annual Bronco Appathon will be held March 6 – 8, 2015 at Boise State University.

Open to all registered Boise State students, Bronco Appathon is a weekend marathon of coding to earn cash prizes and raffled items, while keeping refreshed with free food and beverages.

Students form teams (either before or during the event) of up to four members to develop astounding apps beginning Friday evening, and then present their accomplishments to a distinguished panel of judges Sunday afternoon. Cash prizes of up to $500 per team member will be awarded for the best apps.

Representatives from several Treasure Valley technology firms will be in attendance during the award ceremony to see your work.

Complimentary food and beverages are available throughout the Appathon, with special prizes raffled off throughout the late night, early morning, and daylight hours.

Want to know more? Details and free registration are available at

Check out our video recap of last year’s Bronco Appathon!

Spring 2015 Learning Opportunities

Spring Training Classes

The Office of Information Technology offers on-demand, classroom and ad-hoc group learning opportunities for Boise State staff and faculty.

On Demand Learning Resources

Access to learning resources covering nearly every topic are available free of charge 24 hours per day, seven days a week through Atomic Learning, Microsoft and Google.

Atomic Learning features hundreds of video tutorials on software applications, career skills, research skills, ALA & MLA formatting, and more.

Whether you want to learn how to use Adobe Photoshop, Microsoft Access, Google Drive, effective presentation design, or best practices in facilitating online course discussions, Atomic Learning training resources are a valuable campus-wide solution. Access Atomic Learning through myBoiseState.

Microsoft offers free computer-based training to Boise State faculty and staff for the entire Microsoft Office Suite, as well as Windows operating systems, SharePoint, and other products. View information on how to access Microsoft computer-based training on the OIT website.

Google includes comprehensive online training for Google for Education applications, including Gmail, Calendar, Drive, and Sites. Access these training resources on the Google for Education website.

Classroom and Lab Learning Opportunities

Office of Information Technology staff have scheduled classes and drop-in labs for Microsoft Excel, WordPress, Google for Education, and Camtasia Studio for the Spring 2015 semester.

Browse course offerings and registration information on the OIT Training website.

Group Learning Opportunities

Office of Information Technology staff will evaluate your learning needs and create (or facilitate) customized training for Google for Education, Microsoft Office, and other enterprise applications. Visit the OIT Training website for more information.

For questions about technology learning resources at Boise State, contact the Office of Information Technology Help Desk at 208.426.4357, email, or visit our website at




Access Atomic Learning in February, Win a Free iPad

Access Atomic Learning in February to win a free iPad Mini

Atomic Learning features technology training made easy.

Students, faculty and staff have access to free high quality technology and career skills training through myBoiseState.

During the month of February, we’re keeping track of the students who use Atomic Learning the most, and we’ll select one lucky student at the end of the month to win a free iPad Mini.

Atomic Learning provides learners of all ages instant access technology-focused online training resources 24 hours a day, seven days a week. You have all the answers you need through on-demand training, exactly when and where you need it.

With Atomic Learning, you really can know it all!

Ready to get started? Log in to and choose “Atomic Learning” from the list of Resources.

Questions? Contact the Office of Information Technology Help Desk at 208-426-4357, or email

It’s Too Small: Classroom Projector Tips

Marc's Tech Moment Header Image

“It’s too small–I can’t read it,” a student yells when you try to show the perfect web page using the projector and screen in your classroom.

In this short video, Marc Dhoore, your friendly Help Desk Manager, shows us two tips to maximize your screen real estate when displaying web and MS Word content in the classroom.

And, you can always call 208-426-1850 for immediate assistance with any technology in your classroom.

Follow #marcstechmoment on Twitter or visit Marc’s YouTube channel for more tech tips.

Visit the Classroom Technology FAQ page or contact the Help Desk at 208-426-4357, or chat for more information about classroom technology.

Data Privacy Day is January 28


Can you believe that thirty-four years ago, on January 28, 1981, the first international treaty dealing with privacy and data protection was signed?

To commemorate this event, Data Privacy Day is observed every January 28.

While we should remain focused on protecting our personal information every day, now is a good time to pay extra attention to how we do that.

Data Privacy Day centers around respecting privacy, safeguarding data, and enabling trust.  According to, Data Privacy Day’s goals include:

  • Raise awareness and educate consumers to better understand how their personal information may be collected and the benefits and risks of sharing personal data
  • Empower consumers to express their expectations for the use, protection and management of their personal data
  • Inspire consumers through concrete, simple and actionable tips to more actively manage their online lives
  • Encourage and motivate consumers to consider the privacy implications of their online actions for themselves and others
  • Encourage businesses to be data stewards by being open and honest about how they collect, use and share personal information and clearly communicating any available privacy and security controls

To learn more about Data Privacy Day and ways to protect your information, please visit the Office of Information Technology Information Security Services page. There’s several awareness tips available to help you celebrate Data Privacy Day!

If you have questions about security or to get in touch with the Information Security Services team, please contact the Office of Information Technology Help Desk at (208) 426-4357 or

Over Two Million Served

Boise State has uploaded over two million documents to Google for Education

Late last year, Boise State students, faculty and staff surpassed two million documents in Google Drive.

We have separate Google for Education domains at Boise State for employees and students, and since 2008 each of these domains has collected over one million spreadsheets, presentations, pictures, docs, videos and audio files.

Melissa Jensen

Melissa Jensen

In honor of these milestones, the Office of Information Technology recently presented a Google Chromecast to Melissa Jensen in the Office of the President for achieving the million-document landmark in our Google for Education faculty/staff domain.

The Office of the President has long used Drive and other Google applications for collaboration and sharing. “I rely on Google Drive especially for coordinating Dr. Kustra’s radio show. Being able to share and collaborate with others in different areas across campus is so easy with Google, and I couldn’t do my job without it,” Melissa said upon receiving her award.

Congratulations, Melissa!

Information about how to use Google Drive, along with other Google for Education applications, is available on Google’s website.

Rebuilding Starts with a New Foundation

Why Rebuild myBoiseState?

You can’t have a great building on a weak foundation.

Nor can you have a great myBoiseState application without rebuilding the footing.

“Why are you rewriting myBoiseState when IT has other priorities and demands?”

We’re currently working on more than 40 projects within the Office of Information Technology, so we’re getting a lot of other things done while developing the new myBoiseState. We’re not ignoring our priorities.

Today we use Microsoft SharePoint Web Services as the foundation for Unfortunately, our web developers aren’t well-versed in SharePoint, so if something *breaks* myBoiseState, it may be difficult to fix the application in a timely manner.

myBoiseState receives around 1.5 million hits per month, and is the primary destination for accessing University applications and services. Not being in a position to adequately support or sustain this site is a huge risk.

On the mobile side, we developed a terrific application for Android and iOS called myBoiseState Mobile. We used the Sentia framework for the platform of that app, which meant having two entirely different platforms for a similar technology experience.

Just like our web developers had little knowledge about SharePoint, our primary developers who knew about Sentia ended up leaving Boise State, creating a huge knowledge gap.

If a major bug or compatibility issue had developed in myBoiseState Mobile, we would have been up a creek getting it fixed.

“If we’re in such a precarious position now, why did you choose SharePoint and Sentia in the first place?”

When we first evaluated the scope of myBoiseState many years ago, SharePoint was the technology available at that time which satisfied most of the requirements (including the compressed time frame we were given in which to deliver the application). In 2011, designing for mobile devices wasn’t as much of a priority as it is today. It was also thought we might utilize SharePoint for many of our future development needs, but for a variety of reasons that didn’t pan out.

In short, we made the right call at the time under the circumstances we were given. Looking back today, it was the wrong call in the context of having a supportable, sustainable, expandable, customizable, and portable myBoiseState experience. Few things change faster than technology, and the changes which have occurred over the past four years have been tremendously far-reaching.

Sentia was (and continues to be) a great platform, and, frankly, myBoiseState Mobile stands head and shoulders over many other custom-built mobile applications for universities.

But it’s 2015, and we shouldn’t have to support two entirely different platforms requiring twice the knowledge and expertise to develop and sustain.

“Why do you think your new rewritten application will fare any better over time?”

First of all, we wouldn’t be doing this if we thought otherwise. Secondly, we’ve learned from our mistakes.

We’re utilizing a platform all of our developers are familiar with. We’re using the same foundation for mobile and web. We’re creating a responsive design experience no matter what device you use or how you access myBoiseState. We’re designing this service to scale over time.

Most importantly, we’re planning new features and customizations based on audience feedback. It’ll be more of what you want, not what’s foisted upon you.

In short, we’re building a space where you’ll want to spend more time and get more done.

That’s why we’re rebuilding myBoiseState.

“Are You Going to Fix the Timeout Problems?”

I knew you were going to ask this question…we’re working on it!

To keep up with the myBoiseState Rewrite project, visit

Notice of Fraudulent Email Messages Targeting Universities

FBI warning of fraudulent email messages

The Federal Bureau of Investigation and Department of Homeland Security have released a joint intelligence bulletin to alert university students, faculty and staff of possible “phishing” email messages targeting personal information.

One email concerns a “Work from home” scam, and the other is a “University employee payroll scam.”

Details of these fraudulent emails are available on the website of The National Center for Campus Public Safety at:

Should you receive either of these email messages, or any message requesting your password, financial information, or other sensitive personal data, please do not respond.

For more information, please contact the Office of Information Technology Help Desk at (208) 426-4357, or email

Introducing eduroam Wireless Networking for Boise State

new ed u roam wireless network at boise state university

The Office of Information Technology is pleased to announce eduroam, a new wireless network for the Boise State community.

With eduroam, you can log in* once with a Boise State username and password, and not have to authenticate again on campus. (Though you will have to log in again after your next password reset.)

*Note: You must enter your username followed by; if you have a student account, be sure to use instead of after your username.

Since eduroam is a encrypted wireless network, your data is safe and secure while using the service.

Another benefit of eduroam is the ability to use your Boise State username and password to sign in to other institutions using the eduroam service. eduroam wireless networking is used by many universities and colleges throughout the United States, Canada and Europe.

Faculty and staff may combine eduroam with VPN to access University enterprise systems, while students can use the service to print wirelessly to Bronco-Print printers from their laptops.

For information on how to connect your mobile device to Boise State’s eduroam network, please visit