Skip to Main Content

Securing Your Laptop

Physical Security

  • Never leave your laptop unattended in an unsecured office or public area. It only takes a second for an unattended device to be stolen.
  • Buy a laptop security device – If you need to leave your laptop in a room or at your desk, use a laptop security cable to securely attach it to a heavy chair, table, or desk. The cable makes it more difficult for someone to take your laptop.
  • Enable or purchase laptop tracking software. They work when the laptop connects to the Internet, and can report the laptop’s exact physical location.
  • Encrypt your data – If someone should get your laptop and gain access to your files, encryption can give you another layer of protection.
  • Don’t write your password down.
  • Keep your password (s) to yourself. Sharing your password makes you liable for anything that another user might do while using your password.
  • Avoid saving your password online. For example: if a website or an application asks to save a password, just say no!
  • Never allow someone else to use your computer while you are logged in. Politely inform them they will need to use their own login to access the network because of liability consequences.  Always log out of your computer!
  • As a general rule you should never store Personally Identifiable Information (PII) on your laptop. PII is information about a person that would allow fraud or identity theft. PII includes among other things, a person’s name,  date of birth, Social Security Number, etc…
  • If you must store PII or other confidential information, use appropriate encryption tools and other security measures.  Never send files containing PII through email.
  • Share information only with those who have a legitimate business need for the information.
  • Dispose of confidential information in a secure manner. Check your stored files periodically to make sure you do not have unneeded/outdated information stored on your desktop or in a shared file.

Passwords

  • Never reuse passwords!
  • Don’t write passwords down and leave them in easy to find locations.
  • Keep your password (s) to yourself. Sharing your password makes you liable for anything that another user might do while using your password.
  • Avoid saving your password online. For example: if a website or an application asks to save a password, just say no!

Confidential Information

  • Never allow someone else to use your computer while you are logged in. Politely inform them they will need to use their own login to access the network because of liability consequences.  Always log out of your computer!
  • As a general rule you should never store Personally Identifiable Information (PII) on your laptop. PII is information about a person that would allow fraud or identity theft. PII includes among other things, a person’s name,  date of birth, Social Security Number, etc…
  • If you must store PII or other confidential information, use appropriate encryption tools and other security measures.  Never send files containing PII through email.
  • Share information only with those who have a legitimate business need for the information.
  • Dispose of confidential information in a secure manner. Check your stored files periodically to make sure you do not have unneeded/outdated information stored on your desktop or in a shared file.
Mixed logo stay safe