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A New Look for PeopleSoft Campus Solutions is Coming September 24

New Student Center

Boise State is upgrading PeopleSoft Campus Solutions, including Student Center, on Monday, September 24.

Included in this update is a completely new look and feel for the PeopleSoft Campus Solutions interface, featuring improved usability on mobile devices.

Blackboard and other systems unrelated to PeopleSoft are available during the upgrade period.

PeopleSoft System Downtime

This upgrade process requires all PeopleSoft systems, including the PeopleSoft HR System, to be unavailable Friday, September 21 beginning at 8:00 am through the early morning of Monday, September 24. Faculty and staff (including student employees) should note that time reporting will not be available during this outage period.

What Does This Change Mean for Faculty and Staff?

A New Way to Access Time and Labor Reporting

Beginning Monday, September 24, faculty and staff (including student employees) must click the HR System link in myBoiseState to access the PeopleSoft HR System for time reporting and other HR/Payroll functions:

HR System Link

As of September 24, the Campus Solutions (PeopleSoft) link will no longer provide access to the PeopleSoft HR system. 

The HR System link will prompt you to enter your Boise State username and password the first time you select it:

HR System Access

You shouldn’t have to re-enter your password again at this screen until the next time you reset your password.

New Look for PeopleSoft Campus Solutions

Faculty and staff who have access to student records, campus community, advising, or other information in PeopleSoft Campus Solutions will also see the new interface:

Student Administration

Faculty and staff will continue to access Campus Solutions by clicking Campus Solutions (PeopleSoft) in myBoiseState.

Faculty/Advising Questions

Faculty who have questions about the new PeopleSoft Campus Solutions upgrade should contact the Advising and Academic Support Center.

What Does This Change Mean for Students?

Students will continue to access Student Center through myBoiseState.

The most noticeable change is the new appearance.

All of the content and functionality students are familiar with are still available, now accessed through tile menus:

Student Homepage

Selecting a tile may reveal additional tiles, menu items, or page information:

PeopleSoft class schedule

“View My Classes” tab accessed through the Class Search Enrollment menu tile.

Why Are We Updating PeopleSoft Campus Solutions?

It is necessary to update PeopleSoft on a regular basis to improve system security and performance, and to take advantage of new features and enhancements.

Need Assistance?

If you have any problems accessing PeopleSoft systems after the upgrade, please clear your web browser cache.

For questions or additional information, contact the Help Desk at (208) 426-4357, email helpdesk@boisestate.edu, chat with us, or submit a request online through Help Desk Self Service.

Max’s Minute: Networks, Big Data and Wi-Fi in Higher Ed (Part 3)

Max Davis-Johnson, CIO Boise State University, discusses the future of technology in higher education in this multipart video series.

In this video, Max discusses how high-speed networks, data lakes, and the ubiquity of wireless networks will impact university campuses now and in the future.

Also in this series:

Transcript for Max’s Minute: Networks, Big Data and Wi-Fi in Higher Ed (Part 3)

MAX: I’m going to talk about the future of technology in higher education.

[TITLE: Max’s Minute: The Future of Technology in Higher Ed: Part 3: Networks, Big Data and Wi-Fi]

Hi, this is Max Davis-Johnson, Boise State University.

When you start thinking enterprise applications, you start thinking of the Cloud. And, in general, higher ed is moving towards the cloud.

Now, to accommodate this move to the cloud, especially with our large applications, we have to start thinking about our ability to grow our network. When I say grow our network, I mean the ability to have bigger pipes. In theory, the bigger the pipe, the more data you can get down the pipe.

Soon, within the next 18 months, we will have the ability to have 100 gigabit pipes coming in to campus.

But it also means too that we have to start thinking about the pipes that connect our buildings too and we’re going to see a concerted effort here at Boise State over the next few years to be able to make those network pipes bigger. So we can take advantage of large connectivity that will be connecting to campus.

[TITLE: Big Data]

Another thing you’re going to see moving into the future, we’re now, we tend to move large data sets all over whether it’s here on campus between different servers, or maybe it’s that we’re moving a data set to INL to do some processing.

But instead of us moving these large data sets all over the place, it’s going to be more the concept of the data will remain in one place, and because of our ability to connect to it with the high speeds, we will, the data will stay in place and we will just read or pull the data that we need, and we won’t pull the entire data sets.

So you’re going to see a lot of what are called data lakes, not only in higher ed, but also you will see that here at Boise State as we’re starting to move forward with some of that.

[TITLE: Wireless]

Wireless. You’re going to see wireless become even more ubiquitous. I.E., it will be everywhere for you. It might be a combination of what Boise State, what an institution is providing like Boise State. But also you’ll see more robust plans from your phone carrier.

From Boise State’s perspective we focused on academic areas, we focus on where students gather. In the future we will be looking at expanding that to more of the public spaces all across campus. But again, you’ll see a lot, wireless will just become a fact of life.

Next time I’ll focus a little bit more on more consumer-based technology, more technology that you will have in your hands. Until next time, thank you.

[TITLE: Max’s Minute is produced by the Office of Information Technology at Boise State Univeristy. (208) 426-4357 (HELP) or helpdesk@boisestate.edu.]

New Layouts for Google Sites

Google Sites

The new Google Sites now has choices for section layouts to make your Site look even better!

There are six options available. You can use any of these layouts by navigating to the Sites Insert menu, located on the right-hand side. Click or drag the section layout to your page and placeholder content will appear. Then easily add your own content and admire your professional-looking Site!

Goolge Sites section layout options

In addition to section layouts, the new Sites has also added the ability to add buttons to your pages. Buttons are a great alternative to links – they’re more noticeable and make your site easier to navigate. The buttons will automatically match the color scheme of your Site and can easily be resized.

To learn more about adding buttons, visit Google’s Help Center.

For questions or more information, please contact the Help Desk at (208) 426-4357 or email helpdesk@boisestate.edu.

“Success Through Access” Conference Coming October 10

Success through Access conference

The Educational Access Center and Office of Information Technology are hosting the first annual “Success through Access” conference Wednesday, October 10 in the Student Union Building.

The conference spotlights resources, services, and processes available to improve accessibility and universal design for students, faculty and staff, and provides a foundation of success for all.

Sheryl Burgstahler, founder and director of the DO-IT Center and University of Washington Access Technology Center, will deliver the keynote address. This year’s conference theme is Improving Student Success through Universal Design.

Visit the “Success through Access” conference website for workshop descriptions, speaker bios, and a tentative conference schedule.

For more information, contact Wendy Turner in the Educational Access Center at wturner@boisestate.edu.

Update Your Phone Number in the Campus Directory

Directory

Boise State staff and faculty may not be aware they need to manually add their phone number and other pertinent information to the University online directory at directory.boisestate.edu.

The Office of Information Technology is currently working on a project to automatically populate phone numbers to the directory, which we hope to implement later this year.

Meanwhile, check your directory listing and, if needed, update your information using the Directory Change Request form.

If you have questions about the Online Directory, contact the Help Desk at (208) 426-4357 or email helpdesk@boisestate.edu.

OIT Adds New Computerized Classrooms and Improves Technology Uptime

Customer Care

Over the summer, the Office of Information Technology enhanced several classroom spaces by creating new computerized classrooms and improving the dependability of classroom technologies.

Classroom and Space Updates

  • Multipurpose 101 – Transformed from a lecture hall to a large venue collaboration room.
  • City Center Plaza 268 – Converted from a conference room to a teleconference room for distance education.
  • Micron Business and Economics Building 3016 – This space is now divided into two computerized classrooms.
  • GIMM Space, Albertsons Library 1st Floor – The Gaming, Interactive Media & Mobile Technology space now consists of two computerized classrooms.

Additional Customer Care Updates

Our Customer Care department further refined their proactive classroom technology maintenance process by refining testing, making more frequent classroom visits, and integrating automated system checks with our ticketing system to provide faster response times when incidents occur.

Finally, the Help Desk call center moved to Capitol Village, creating additional space in the Zone located on the first floor of the Interactive Learning Center.

 

Convert Classic Google Sites to New Sites

Google Sites conversion tool
Google introduced a new version of Google Sites a couple of years ago featuring a modern look and simple website creation tools, but until recently there was no way to convert a “classic” Google Site to a new Site.

Now you can use Google’s automatic migration tool to transfer the content of a classic Google Site to a new Google Site.

The tool automatically creates a draft of a classic Site in new Sites. This new draft has the updated look and feel of new Sites.

When you’re ready to publish your new Site, it can be published to the URL of the classic Site (which replaces the original Site), or you can choose a new URL.

Your permissions and content remain the same.

We expect Google will phase out the classic version of Google Sites sometime in 2019, so we advise you to soon plan on converting your classic Google Sites to the new version.

Information and resources for accessing and using the new Google Sites are available on our website.

For questions or more information, please contact the Help Desk at (208) 426-4357 or email helpdesk@boisestate.edu.

Max’s Minute: Software and Infrastructure as a Service (Part 2)

Max Davis-Johnson, CIO Boise State University, discusses the future of technology in higher education, specifically that, in general, higher ed is moving to the Cloud in this second video in a multipart series.

Max explains how Boise State is preparing for the future by moving software (Saas) and infrastructure (Iaas) to the Cloud for better security, performance, and the ability to tune these systems to the specific needs of the University.

Also in this series:

Transcript: Max’s Minute: Software and Infrastructure as a Service (Part 2 in a multipart series)

>> MAX: I’m going to talk about the future of technology in higher ed.

>> TITLE: Max’s Minute: The Future of Technology in Higher Ed Part 2: Software as a Service and Infrastructure as a Service

>> MAX: Hi, this is Max Davis-Johnson, Boise State University, Office of Information Technology.

Today I’m going to, this is the second of a multi-part series where I’m going to talk about the future of technology in higher ed and hopefully share how Boise State is preparing for the future.

I’m going to focus today a little more on infrastructure, enterprise things that we’re doing.

And so when you start thinking enterprise applications, you start thinking of the Cloud. And, in general, higher ed is moving towards the cloud.

When we talk about the cloud and applications, we’re talking about something we call software as a service, or SaaS, you may hear it referred to as Saas.

>>TITLE: Software as a Service ( SaaS )

>>MAX: And, a good example for Boise State is Google Apps–Google Mail. We’ve been using that since 2008, and that is a SaaS product–software as a service.

You’re going to see education in general start moving to their enterprise system in cloud products.

The major vendors in this area Oracle PeopleSoft, which we use, Work Day, some of the other student systems are all moving to cloud, or SaaS-based systems, and Boise State is no exception.

Our financial system is now a cloud-based system. We are starting a project this fall to move our HR/Payroll, what we call HCM, Human Capital Management, to a cloud-based system that will be a multi-year project. Also, we’ll be moving at the end of the fall, our current Blackboard environments to a SaaS environment. In other words, it will be hosted in the cloud.

There are some nice advantages to being in the cloud. It gives you the opportunity to be on the current release with continuous improvement. You don’t have to worry so much about the backend plumbing of these large applications. You can focus more on using the application, and configuring it to meet your needs.

We still have to be very concerned with these applications as far as proper access, proper identity management, moving data back and forth. So it doesn’t necessarily get easier, but our jobs do change, hopefully, not hopefully, but at the end of the day we’re offering a better product, a higher availability, a more modern product as we move forward there.

>>TITLE: Infrastructure as a Service

>>MAX: Another thing that you’re going to see when we’re talking about the Cloud, is the idea of infrastructure as a service, i.e., servers and storage in the Cloud.

A primary example of that is Amazon Web Services, or AWS, or Microsoft Azure, and there are certainly other examples. But you’re going to see more and more institutions leveraging these services in the Cloud. Boise State we’ve already started to leverage some of these services. We host some of our applications like our website, we do our development, some of our web applications that we developed are AWS, or Amazon Web Services-based.

Another good thing about the Cloud is the fact that the Cloud technically is very secure. We have a very good security team here at Boise State. The reality is they need to sleep where a large Cloud provider has an army and they do not sleep.

But what you’re going to see is we have a private cloud basically here on campus. In other words, it’s a highly virtualized environment very similar to what’s in the cloud like AWS, and over time, our ability to move from our private cloud to the public cloud will be fairly seamless. It will be fairly transparent. We will be able to pick and choose where best to put data, where best to run certain applications and our ability to move from cloud to cloud is only going to improve.

And that’s the way it’s going to be for other institutions too. And that’s really the direction of technology at a macro scale. Until next time, thank you.

>>TITLE: Max’s Minute is produced by the Office of Information Technology at Boise State University.

(208) 426-4357 (HELP) or helpdesk@boisestate.edu.

Max’s Minute: The Future of Technology in Higher Ed (Part 1)

Boise State University CIO Max Davis-Johnson talks about the future of technology in higher education in Part I of this multi-part video series.

Max introduces us to the ways we can approach the future and how the Office of Information Technology prepares for, and in some cases, creates the future for technology at Boise State.

He also discusses the diversity of technology utilized in higher ed and how the Office of Information Technology at Boise State approaches the design, maintenance, and support of the technology we use on campus.

Also in this series:

Transcript: Max’s Minute: The Future of Technology in Higher Ed, Part I

>> MAX: I’m going to talk about the future of technology in higher ed.

>> TITLE: Max’s Minute: The Future of Technology in Higher Ed: A Multi-Part Series

>> MAX: Hi, this is Max Davis-Johnson, Boise State University.

I’m going to talk about the future of technology in higher ed. It’s not, there’s subtle difference here, it’s not the future of OIT at Boise State, it’s the future of technology in higher ed.

There are a number of different approaches you can take with the future.

You can ignore it, which you probably don’t want to do.

You can predict it. And predicting can be good, especially if you happen to hit what’s going to happen, but if you miss–you have to be a little cautious there.

You can prepare for the future. And, I think, that’s the focus of what I’m going to talk about, is how we can prepare for the future of technology in higher ed.

And we can create the future. And, hopefully, we’re doing a little bit of that as we move forward.

So, I think to start out with, there’s some basic assumptions about technology in higher ed.

I’ve talked in the past about technology but it’s also important to remember technology is technology, people, and process. And, really to be successful, you need all three.

You can have great technology, but if you have bad processes or bad people, your technology isn’t going to work. Sometimes your processes and your people can make up for bad technology, but typically the process then will be a work around, it’s not effective or efficient.

And you can have people that make up for a lot of bad processes and people over time get burned out and it’s just not a good situation to be in.

The whole idea is here as we look to the future, is we want to be able to not only create the future, but we want to be able to prepare for the future.

Another key assumption that I think is important, and I’ve talked about this even more than that one, is the idea that technology in higher ed is unique.

Any single technology in higher ed you can see at various places and industry. It’s rare when you see the fact that we have transactional systems, where we have classroom technology, we have learning management systems, we have research technology, high performance computing networks. We have massive data sets that we deal with.

We have a unique set of customers. Students, who get refreshed on an annual basis. We have faculty members that, rightfully so, have high demands that we need to be able to take care of.

So at the end of the day this creates a unique technical environment in higher ed that we need to be able to adapt, to respond to.

And then the other primary thing is just our approach to technology. I’ve used this analogy before, but, it’s trains, it’s tracks, and it’s fans.

The idea using trains, is the idea we have to keep the trains running on time. That means networks need to be available, systems need to be available. We move data around all the time and, if we do it right, you never know that we’re doing this.

At the same time, we have to be able to lay new track. We have to be able to bring in new technology, new systems, we make modifications to systems, but the idea is we’re laying new track for the trains to go on. And that’s also part of our mission.

And then the other thing is what I call fans. We need to be able to, what I call create raving fans. We want fans to reach out to us. We want fans to be happy about what we do. We want to be sure we can help our customers, students, faculty, and staff.

We want to make sure we can help them get the job done using technology. And that’s our core mission.

I think as we look to the future of technology in higher ed, we have to keep all these things in mind as we start to move forward.

So as I talk a little bit more about the future, I am going to talk about some specific technologies, whether that’s artificial intelligence, machine learning, certainly the cloud is, we’re starting to move to, that will continue to be a big part of our portfolio going forward.

But again, our ability to be interoperable in all these environments. You’ve heard things like big data–yes, we’re going to be dealing with big data in the future. You’ve heard topics of cybersecurity, even though we don’t like to talk too much about it, that’s going to become even more important in the future. So we need to be able to prepare for that future in technology in higher ed.

And then talk a little bit about some practices too that will help us prepare for the future. And in some cases, create the future. Thank you.

Open House for Instructors Offers Fall Semester Help and Assistance

Learning Technologies Open House

Our Learning Technology Solutions team invites instructors to stop by our first annual Open House event, directly following the President’s address and campus picnic on Tuesday, August 14. We’ll be available 12:30 pm – 4:30 pm in Riverfront Hall 102A.

The following campus groups have partnered to answer last minute technology questions instructors may have for their Fall courses:

Learning Technology Solutions

  • Blackboard
  • Techsmith Relay/Camtasia Studio
  • Zoom web conferencing
  • iClicker
  • Qualtrics
  • Wireless presentation in the classroom

Office of Information Technology Customer Care

  • Classroom technologies
  • Podium controls
  • Classroom computers
  • Document cameras
  • Projectors

Albertsons Library

  • MakerLab
  • One Button Studio
  • Any library material questions for the upcoming semester

IDEA Shop

  • Gadget Garage checkouts
  • Open Educational Resources (OER)

eCampus Center

  • Any questions related to online courses

For more information, contact Learning Technology Solutions at lts@boisestate.edu or call (208) 426-4357.